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Park & Rec help

How each screen works, step by step. On any screen, the ? at the bottom corner opens that screen’s guide, and the ? beside a setting says what it does.

Start here

The whole job, in order, for whoever you are.

  • Start here: running Park & Rec
    For whoever runs a league: from a new club to a season of teams, a published schedule, practices, scores and a table.
  • Start here: coaching
    For coaches: joining the club, a session or practice from arriving to handing over, and talking to families.
  • Start here: for parents
    From the link your club sent to a booked session or a place on a team, plus adding the other parent and your teenager.

Park & Rec

Each screen, what it is for and how to use it.

  • Park & Rec home
    Start a season, follow the setup checklist, and open any of the club's seasons and leagues.
  • Describe your season — we’ll set it up
    Set up a whole season at once from a description, from last season, from a flyer, or step by step.
  • Teams
    See the club's seasons and make a new one, empty or copied from an earlier season.
  • Season
    Set up one season: its gym time, games, sign-up dates, divisions and teams, and write to its families.
  • Roster builder
    Offer a place on a team to any child the club knows, seeing first whether they fit the division.
  • ⚡ Build my season
    Turn a season's sign-ups into teams, placed players, a published schedule and practices, in one press.
  • Coaches
    Decide what the sign-up form asks, what coaches need on file, and gather every coach's offers, can'ts and wishes.
  • Draft
    Run a draft for one division: coaches pick players in turns, and nobody is placed until you finish it.
  • Evaluation
    Score each player in a division from 1 to 5 at evaluation night, privately, to help balance the teams.
  • Fees
    Set the season's fee in instalments, record payments at the desk, give help with fees, and refund.
  • Suggest practices
    Put each team's weekly practices on from a suggested list, inside the season's practice times, with no league needed.
  • Sign-ups
    See every sign-up by division, rate the players, and build balanced teams from a suggestion you can change.
  • Volunteer jobs
    Set the volunteer hours each child owes, add the season's jobs, and mark each one done or missed afterwards.
  • Team
    See one team's roster and staff, give shirt numbers, put practices on, and write to its families.
  • Practices
    Open one practice to move it, change its court or coach, or call it off and tell its families.
  • Closures
    Shut the gym or one court for a holiday or repairs, so no practices are made or moved into that time.
  • Games
    See every team's league games across the club in one list: the ones coming up, and the results so far.
  • Game page
    One game's page: the league score, who is refereeing, and the lineup of everybody booked on the game.
  • Competitions
    List the leagues your club runs for its own teams, and start a new one.
  • The league page
    Run one league from start to finish: its teams and divisions, every game, scores and forfeits, the table and the playoffs.
  • Makeup slot
    Move one game to the best open time left in the season, by the league's own rules.
  • Referees
    Put referees on the league's games, from the club's own list or a referee service, and keep track of what they are owed.
  • Suggest practices
    Get one weekly practice suggested for each of the club's teams, on the league's gym time, and add the ones you want.
  • Schedule requests
    Tell the league the dates and nights your teams can't play, and what you would like, before the deadline.
  • Season schedule
    Build a league's whole season from its gym time and rules, check it, and publish it to every team.
  • Compliance
    Set the club's roster rules, and see at a glance which teams meet them and which have something missing.
  • Team compliance
    Check one team's players and coaches against your rules, record memberships, and keep a record of every roster sent.
  • Player cards
    Print a card for each player on the team for the referee's table, with a code that shows the card as it stands today.
  • Official roster
    The team's official roster to print or save as a PDF and send to the governing body.

The club’s shared screens

Families, gyms, messages and settings.

  • Families
    Find a child, add a family by hand or from a spreadsheet, and open any child's record.
  • A child's record
    Correct a child's details, see who is on their record, write to the family and look after their sessions.
  • Import families
    Add a whole spreadsheet of children at once, checking every row before anything is written.
  • Facilities
    See what is in every court and room this week, add spaces, rent one out and see how much each is used.
  • Messages
    Read and answer your conversations with families, each one about one child.
  • A conversation
    Read one conversation about a child from start to finish, and reply to it.
  • Club admin
    Find a screen by its group, or type a word to narrow the cards.
  • Club history
    Read the club's history of changes that matter, and take a full export.
  • Club settings
    Rename the club and its places, switch whole parts of the app on or off, add a venue, or close the club.
  • Cover
    Answer handover requests, find sessions with nobody on them, record coaches' paperwork and set the cover rules.
  • What you sell
    Set up the packs of sessions families can buy online, and stop selling the ones you no longer offer.
  • Payments
    Connect the club's own payment account so families can pay online, and see recent payments.
  • Payroll
    See what each coach is owed, set their pay rates, and mark each line approved or paid.
  • Profit and loss
    See, month by month, what each coach's sessions brought in and what the club owed them.
  • Problems reported
    Read what staff and families have reported going wrong, and mark each one dealt with.
  • Public page
    Write what your public page says about the club, and get the code to show what is on on your own website.
  • Reports
    See attendance and progress for the whole club, and download either as a spreadsheet.
  • Staff
    See who works at the club, invite somebody, change what they do, or remove them.
  • Waiver
    Write and publish the club's waiver, and see which children have not signed the current version.

Families, players and your account

Joining, signing in, and following along.

  • Try it: describe your season
    Describe a rec season with no account and see it set up in a demo club, erased in 72 hours unless you keep it.
  • Keep your demo club
    Turn a demo club into your own: confirm an email address, accept the terms, and keep everything you set up.
  • Your club's front page
    Where you land: signed out, the way in; signed in, the club's front page, asking which part of the club you are working on.
  • Set up your club
    Make a new club in about a minute: its name, the parts you will run, where you play, and the terms.
  • The club's page
    The club's public page, open to anybody with the link: what it runs, how to reach it, and the way in for a family.
  • Add your child
    Put your child on the club: take the record the club already made, bring a child from another club, or add a new one.
  • Coaching
    Offer to coach for a season, with or without a child playing, and say when you can't before the teams and schedule are built.
  • Refereeing
    Offer to referee the club's league games, see the games you are on, say when you can't, or stop.
  • The league's page
    A league's public page: its table, playoffs and games, for anybody with the link.
  • Player card
    One player's card as it stands today, where a printed card's code points, for only the people who may see that player.
  • Your family
    Your children at every club, in one list, with each one's card and what you can do next.
  • Level card
    Your child's card: their progress, medical notes, the club's waiver, and the way to their teams, messages and the people on the record.
  • Teams
    Your child's seasons and teams: sign them up, pay, answer for each practice and game, and take on volunteer jobs.
  • Who can see this record
    Everybody on your child's record: adding or removing an adult, correcting details, photo consent, and deleting the record.
  • Messages
    Your conversations with your child's coaches, at each of their clubs, and starting a new one.
  • Email
    Choose which emails you get, set quiet hours, and turn on notifications on this phone or computer, for every club at once.
  • Sign up your children
    Sign several of your children up for one season in one go, with one emergency contact for all of them.
  • Your calendar
    One link your phone's calendar subscribes to: every session your children are booked on, and every session you coach.
  • An invitation
    Accept an invitation to a child's record, as a co-guardian, a viewer or the player.
  • Joining a club's staff
    Accept an invitation to join a club's staff, in the role it was sent with.
  • Report a problem
    Tell the people who run your club that something is not working, from the link at the foot of any page.
  • Sign-in security
    Two-step sign-in for your account: the authenticator apps on it, adding another, taking one off, and closing your account.
  • Turn on two-step sign-in
    Add an authenticator app to your account: name it, scan the code, and type the first code it shows.
  • Your sign-in code
    The second step when you sign in: type the code your authenticator app shows now.
  • Close your account
    Close your account at once: what it removes, what has to happen first, and the email you type to confirm.
  • Your account is closed
    Your account is closed: your name, email and phone are gone, and you are signed out on this device.